Contextual AI for HR and Payroll

AI integrated into complex HR and payroll operations

Sigmia AI brings contextual generative AI into supported HR and payroll screens, documents and workflows. It helps teams complete records, structure information, retrieve organizational knowledge and reduce repetitive work while keeping decisions under human control.

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  • Reduce repetitive data entry

    Use natural-language instructions or uploaded documents to help complete supported fields and records.

  • Accelerate document-intensive processes

    Extract, organize and summarize relevant information without manually reviewing every page.

  • Improve content consistency

    Support clearer descriptions, narratives, summaries and follow-up notes across teams.

  • Make internal knowledge easier to access

    Answer questions using approved HR policies, procedures and organizational documents.

AI Applied to Real Work

Turn dispersed HR information into structured, actionable clarity

HR and payroll operations rely on sensitive data, supporting documents, internal policies and organization-specific rules. When information is spread across files, notes and systems, even routine tasks can require extensive searching, interpretation and manual entry.

Sigmia applies AI within the task in progress. Assistance can be connected to the current screen, the documents provided and the instructions configured by the organization.

Sigmia AI Capabilities

Contextual generative AI for everyday HR operations

  • 01

    AI Assistant

    Users can type or dictate requests directly from supported Sigmia screens. The assistant provides contextual help based on the record or process in progress.

  • 02

    AI-assisted form completion

    Selected fields can be populated from natural-language instructions or information retrieved from an uploaded file.

  • 03

    Automatic summarization

    Generate structured summaries of events, employee records, follow-up files, notes and configured PDF content.

  • 04

    Contextual content generation

    Draft narratives, HR communications, recommendations, corrective actions and descriptive text using information available in the current screen.

  • 05

    Document-grounded knowledge retrieval

    Connect approved organizational documents to the assistant so employees, managers and HR teams can ask questions about internal policies and procedures.

  • 06

    Text analysis and transformation

    Configured AI actions can verify, classify, anonymize, reformulate or translate text according to defined instructions.

Built Around Your Processes

An AI experience adapted to each screen and use case

Administrators can configure how the AI Assistant supports users in selected areas of the platform.

This approach provides more relevant assistance than a general-purpose chatbot because the experience is connected to a defined HR task and organizational context.

The experience can include

  • A screen-specific welcome message

  • Context and instructions for the assistant

  • Suggested prompts and guided buttons

  • Approved reference documents

  • Defined rules for generating or validating content

  • Actions adapted to recurring operational scenarios

Examples of guided actions

  • Summarize this event

  • Complete this report from the attached file

  • Suggest corrective actions

  • What is our remote work policy?

  • Anonymize this description

  • Verify whether this record meets the required criteria

  • Generate a value with AI

    Generate, summarize, validate, classify or transform content within a supported field.

  • Retrieve text from a file

    Extract information from an uploaded document so it can be reviewed, processed or used to help complete a record.

Structured Automation

Bring AI into established business processes

Sigmia allows administrators to introduce AI into defined workflows through configurable actions.

These actions help reduce manual work while keeping AI connected to the organization’s existing processes and controls.

AI in Practice

Support for document-intensive and knowledge-based HR tasks

  • 01

    Health and safety

    Summarize an incident, retrieve information from a supporting document, verify a description or draft corrective actions.

  • 02

    Employee records and case follow-up

    Structure notes, summarize case information and create a clearer view of an employee record.

  • 03

    Recruitment and talent

    Extract information from candidate files and support selected recruitment, evaluation and development activities.

  • 04

    Employee policies and services

    Answer questions using approved internal documents and guide users through policies or procedures.

  • 05

    Expenses and administrative processes

    Retrieve information from supporting documents and help complete selected records or requests.

  • 06

    Organization-specific processes

    Extend AI assistance to supported user-defined screens with tailored context, instructions and suggested actions.

  • Contextual

    The assistant is connected to a supported screen, task or approved documentary source.

  • Configurable

    Instructions and actions can be adapted according to organizational rules and intended use cases.

  • Governed

    AI is introduced through defined experiences and workflows rather than unrestricted use.

  • Human-controlled

    Users remain responsible for reviewing generated content and applying professional judgment.

Responsible Use of AI

AI that supports decisions without making them for you

Sigmia AI helps structure information, accelerate defined tasks and improve access to relevant knowledge. It does not replace HR expertise or make organizational decisions on behalf of employees, managers or HR teams.

Integrated Across Sigmia

AI assistance where operational information is managed

Available capabilities vary depending on the screen, configuration, and scope of the selected implementation. Generative AI is not enabled by default; its activation and configuration by Sigmia are required. Once enabled, the AI Assistant can be used in certain supported sectors, including:

  • Employee and administrative events

  • Follow-up records

  • Recruitment

  • Expenses

  • Functional limitations

  • Vaccinations

  • Accident reports

  • Expertise records

  • Evolution notes

  • Request and response types

  • User-defined screens

  • Associated documents

Frequently asked questions

Sigmia AI is a set of contextual generative AI capabilities integrated into supported HR and payroll screens and workflows. It includes conversational assistance, document analysis, form completion, summarization, content generation and document-grounded knowledge retrieval.

Sigmia AI can be configured around a specific screen, process, set of instructions and collection of approved organizational documents. Its assistance is therefore connected to a defined HR or payroll context.

Yes. Supported actions can retrieve and structure information from uploaded files to help complete records, process content or generate summaries.

Yes. Administrators can connect approved AI documents to the assistant so users can ask questions about organizational policies, procedures and reference materials.

No. It supports information processing and defined operational tasks. Employees, managers and HR professionals remain responsible for reviewing information and making decisions.

No. Generative AI must be activated and configured by Sigmia. The available capabilities depend on the organization’s implementation and the supported screens selected.

See contextual AI at work in your HR and payroll processes

Explore how Sigmia AI can support your teams, documents and workflows while keeping your organization’s rules and human judgment at the centre of every decision.

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