Time Capture and Scheduling Module

Planned time meets actual time

Integrated with the Sigmia HR and payroll platform, the module captures hours through timesheets, physical or virtual time clocks, mobile devices and automated data flows.

Data is interpreted according to cycles, breaks, work spans, overtime and the organization’s business rules.

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The Challenges

When time capture is scattered, variances become difficult to explain

Schedules vary across employee populations, cycles, locations and collective agreements.

When data comes from multiple tools, teams must manually reconcile hours, breaks and exceptions.

Without the module

  • Hours come from several tools

  • Rules are applied manually

  • Variances are identified too late

  • Corrections lack traceability

  • Data must be consolidated

With the module

  • Capture channels are brought together

  • Rules are configured

  • Planned and actual time are compared

  • Anomalies are controlled

  • Approved data feeds payroll
Key Features

Six capabilities to improve the reliability of hours worked

Collection methods, cycles, calculations and approvals can be configured according to employee populations and organizational practices.

See the module in action
  • 01

    Multichannel time capture

    Capture hours from timesheets, time clocks, mobile devices or automated data flows.

  • 02

    Cycles and schedules

    Interpret data according to applicable cycles, planned schedules and periods.

  • 03

    Breaks and work spans

    Structure breaks, daily work spans and other defined parameters.

  • 04

    Overtime

    Apply configured thresholds, premiums, multipliers and exceptions.

  • 05

    Planned and actual time

    Compare planned schedules, reported hours and captured hours.

  • 06

    Controls and approvals

    Have anomalies reviewed before data is used in HR and payroll processes.

See a captured hour become controlled data

See how an hour is recorded through a time clock, timesheet or mobile device, then interpreted according to the applicable cycle.

Then see how managers identify variances, make the required corrections and submit the data for approval.
Integrated AI

AI improves access. Rules remain decisive.

Private and contextualized, Sigmia AI helps teams find and structure accessible information.

  • Find a time-related situation
  • Summarize available information
  • Access contextual help

Calculations remain based on configured rules and human approvals.

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National Health & Safety Director GardaWorld Security Canada
“There is so much we can do with Sigmia. The software has enormous potential, and we have only scratched the surface of what it can offer. In reality, the only limit is us.”
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    Time, Activities and Workforce Planning Suite

    Connect actual time with the events that explain it

    Captured time becomes clearer when it remains connected with absences, planned schedules and applicable rules.

    See the complete suite

    • 01

      Time, Absence and Leave

      Connect absences with captured hours to prevent inconsistencies.

    • 02

      Collaborative Workforce Planning

      Use schedules to compare planned time with actual time.

    Frequently Asked Questions

    Everything you need to know about time capture and work hour management

    Hours can be captured through timesheets, physical or virtual time clocks, mobile devices or automated data flows.

    It allows employees to record their hours through an authorized digital interface.
    Access rights and controls are defined by the organization.

    Thresholds, cycles, multipliers and exceptions can be configured according to business rules.
    Results remain subject to the established controls.

    Yes. Available schedules can be connected with reported and captured hours to identify variances.

    Anomalies are presented to the people responsible so they can be reviewed, corrected or approved according to the defined process.

    Yes. Approved hours and data can feed payroll processing according to implemented rules and interfaces.

    Validate every hour before payroll

    Request a Demo Speak with our specialists