HR Database Module

Structured HR data. Better organizational oversight.

Sigmia’s HR Database centralizes employee records, positions, reference data and the rules that support your operations. Used in more than 20 countries, it contributes to the management of more than two million employee records.

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The Challenges

When data is scattered, processes lose continuity

Employment changes, documents and approvals often move between several systems. Teams must verify and re-enter information before they can take action.

Without the module

  • Records are spread across several tools

  • Positions and reference data are maintained separately

  • Changes are communicated by email or file

  • Access rights become difficult to monitor

  • Reports rely on inconsistent data

With the module

  • Records are consolidated in a shared source

  • Structures, positions and reference data are connected

  • Changes follow defined processes

  • Access is governed according to responsibilities

  • Analyses draw on consistent information
Key Features

Six capabilities to structure your HR foundation

The HR Database connects employees, organizational structures, documents and responsibilities. It maintains a shared view of the organization while accounting for the rules of each location or entity.

See the module in action
  • 01

    Centralized employee record

    Bring personal, professional, contractual and documentary information together in a record that is accessible according to assigned permissions.

  • 02

    Structures, positions and reference data

    Represent the entities, locations, departments, functions, positions and reporting relationships that structure your organization.

  • 03

    Security and governance

    Define access according to profiles, groups and roles. Traceability supports the protection and responsible management of personal information.

  • 04

    HR processes and documents

    Govern hiring, employment changes and departures. Generate and organize contracts, letters, forms and related documents.

  • 05

    Portals and self-service

    Define the information and actions available to employees and managers according to their rights and responsibilities.

  • 06

    Reporting and cross-module configuration

    Create reports, charts and dashboards. Adapt selected screens, workflows, triggers and interactions between modules.

Information that follows every change

See how a position change can update the employee record, adjust access rights, initiate the required approvals and feed reports within the same environment.
Integrated AI

Assistance that makes HR information more accessible

Sigmia’s private, contextualized AI helps authorized teams find and structure information available in the platform. It supports operations without replacing approvals or professional judgement.

  • Find information in an employee record
  • Summarize relevant information based on the request
  • Support the preparation of HR analyses and follow-ups
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“There is so much we can do with Sigmia. The software has enormous potential, and we have only scratched the surface of what it can offer. In reality, the only limit is us.”
Director of Human Resources Artopex
Administrative Management Suite

Move reliable information across your processes

The HR Database is the foundation of the Administrative Management suite. Its data, structures and rules support HR requests, signatures, expense management and payroll.

View the complete suite

  • 01

    Shared Services Centre

    Use authorized employee information to contextualize, direct and process requests.

  • 02

    Electronic Signature

    Populate documents with record data, then archive signed versions in the appropriate location.

  • 03

    Expense Management

    Connect expenses to employees, entities, projects, cost centres and approval paths.

  • 04

    Payroll Processing

    Base payroll calculations on better-governed employment data, structures and rules.

Frequently Asked Questions

Everything you need to know about the HR Database

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An HR database is the central reference source for employee and organizational data. It brings together records, structures, positions, documents and access rights used by other HRIS processes.

Yes. Sigmia is used in more than 20 countries and supports the management of more than two million employee records.
The platform is available in French, English and Italian. Five additional languages are planned for early 2027.

Access can be defined according to profiles, roles and responsibilities. The platform also provides operational traceability and helps govern document processes.
These capabilities support governance practices associated with applicable privacy legislation. The organization remains responsible for purposes, access rights and retention periods.

Yes. HR Database data can feed reports, charts and dashboards organized by location, department, employee population, position or another relevant dimension.

Authorized administrators can adapt selected fields, screens, labels, workflows, triggers and actions.
These no-code capabilities help reflect organizational rules within an administered framework.

Support is available in Europe and the Americas. The HR Database can also exchange information with ERP systems, payroll systems, identity services and other organizational applications.

Give your HR operations a shared, governed foundation

Request a demo Explore the Administrative Management suite