{"id":960,"date":"2022-08-31T18:50:20","date_gmt":"2022-08-31T22:50:20","guid":{"rendered":"https:\/\/www.sigmia.com\/personal-data-security-a-challenge-for-the-entire-company\/"},"modified":"2026-09-09T22:42:17","modified_gmt":"2026-09-10T02:42:17","slug":"personal-data-security-a-challenge-for-the-entire-company","status":"publish","type":"post","link":"https:\/\/www.sigmia.com\/en-ca\/personal-data-security-a-challenge-for-the-entire-company\/","title":{"rendered":"Data Security : a Challenge for the Entire Company"},"content":{"rendered":"\t\t<section class=\"blog-content section-block black themed no-background\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\t<div class=\"top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<p><b>Every day, sensitive information circulates within companies. Depending on the measures implemented by organizations, preserving data security and confidentiality is not always easy.<\/b><\/p>\n<p>This is especially true for HR data, which is even more sensitive and confidential.<\/p>\n<p>HR departments cannot take this task lightly. As l&#8217;Ordre des Conseillers en Ressources Humaines Agr\u00e9\u00e9s (CRHA) reminds us, HR managers have an obligation to protect this data.<\/p>\n<p>HR departments must, therefore, put strong and reliable security measures in place to protect them.<\/p>\n<p>Here are a few ideas to take into consideration:<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t\n\n\t\t<section class=\"blog-content section-block black themed no-background\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\t<div class=\"top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h2 id=\"confidentiality-of-hr-data-everybodys-business\">CONFIDENTIALITY OF HR DATA, EVERYBODY&#8217;S BUSINESS<\/h2>\n<p>From contracts, to salaries, to private information (address, date of birth, social security number, etc), Human Resources managers have to deal with employees&#8217; data regularly. However, with data access comes responsibility.<\/p>\n<p>Beyond HR departments, this applies to everybody in the company: <b>anyone who handles data has a responsibility<\/b>. Thus the importance of defining who should have access to which data and why.<\/p>\n<p>To that end, companies can create security profiles, or set up granularity of access.<\/p>\n<p>Creating separate security profiles allows <b>restriction of access to certain files<\/b> and prevents sensitive information from getting into the wrong hands.<\/p>\n<p>This way, employees only have access to data that is relevant and necessary for their work. No more, no less!<\/p>\n<p>Data stored in physical files is even more vulnerable than data processed in online frameworks, such as Human Resources Information Systems (HRIS) for example.<\/p>\n<p>Indeed, a physical file can easily be lost, damaged, destroyed or stolen. It also doesn&#8217;t require authentication: nothing can prevent a curious colleague from opening a file and consulting its content.<\/p>\n<p>The same is true for Excel file management, which is often decentralized. This system can lead to many transcription errors or data loss.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t\n\n\t\t<section class=\"blog-content section-block black themed no-background\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\t<div class=\"top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h2 id=\"the-dangers-of-teleworking\">THE DANGERS OF TELEWORKING<\/h2>\n<p>Teleworking has become an important part of our professional lives in the last year and a half.<\/p>\n<p><b>Still, most<\/b> <b>companies fail to take the safety hazards that telecommuting can pose into consideration<\/b>.<\/p>\n<p>For starters, telecommuting has increased the amount of data exchanged via email tenfold. A seemingly trivial detail.<\/p>\n<p>How can we ensure employees do not disclose confidential data, or even access to tools, files or databases by email?<\/p>\n<p>Keeping track of what is exchanged between colleagues is very difficult, nearly impossible.<\/p>\n<p>Again, granularity of access and security profiles could prevent data leakage, whether voluntary or not, within the company.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t\n\n\t\t<section class=\"blog-content section-block black themed no-background\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\t<div class=\"top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h2 id=\"awareness-to-avoid-internal-attacks\">AWARENESS TO AVOID INTERNAL ATTACKS<\/h2>\n<p>Cases of data theft are becoming more and more common.<\/p>\n<p>First, it&#8217;s important to know that these attacks can happen to companies of any size, not just large multinational corporations.<\/p>\n<p>According to the Ponemon Institute and IBM Security, <b>51% of organizations have reported a significant business disruption<\/b> during the past two years due to a cybersecurity incident. That&#8217;s over one in two companies.<\/p>\n<p>These incidents are very costly. According to <a href=\"https:\/\/www.ibm.com\/security\/data-breach\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">IBM<\/a>, the average cost of a data breach is $3.86 million.<\/p>\n<p>Phishing, fraud, malicious intent, employees&#8217; inadvertent errors&#8230; many types of data leaks exist. All the more reason to raise awareness among employees and to do everything possible to avoid these unfortunate events.<\/p>\n<p>There are many ways to avoid these situations. Firewall systems, secured connections, etc.<\/p>\n<p>In addition, you should also implement awareness measures within your teams. For instance, you can create a reference document for your employees to use when they are unsure about the origin of an email or the safety of a website that asks for login credentials. The step-by-step document would help them analyze and vet these situations.<\/p>\n<p><a href=\"https:\/\/www.sigmia.com\/en-ca\/services\/cloud\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">An HRIS can also help protect your data!<\/a><\/p>\n<p>Other authentication tools are also available within an HRIS, such as SSO or double authentication.<\/p>\n<p>Finally, to ensure your company&#8217;s data confidentiality, note that many HRIS editors deal with service providers who protect their servers (encryptions), thus preventing organization&#8217;s data from being read from an unknown server.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t","protected":false},"excerpt":{"rendered":"<p>Last Updated: Reading Time: Rating: March 17, 2026 2 minutes 5.0 (2ratings)<\/p>\n","protected":false},"author":6,"featured_media":958,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[38],"article_type":[57],"class_list":["post-960","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ai-digital-transformation","article_type-articles"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Data Security : a Challenge for the Entire Company | Sigmia<\/title>\n<meta name=\"description\" content=\"Every day, sensitive information circulates within companies. Here are some ideas to ensure its confidentiality and security.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.sigmia.com\/en-ca\/personal-data-security-a-challenge-for-the-entire-company\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Data Security : a Challenge for the Entire Company\" \/>\n<meta property=\"og:description\" content=\"Every day, sensitive information circulates within companies. 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