{"id":783,"date":"2023-04-14T09:30:49","date_gmt":"2023-04-14T13:30:49","guid":{"rendered":"https:\/\/www.sigmia.com\/e-signature-must-have-for-hr\/"},"modified":"2026-09-09T22:40:20","modified_gmt":"2026-09-10T02:40:20","slug":"e-signature-must-have-for-hr","status":"publish","type":"post","link":"https:\/\/www.sigmia.com\/en-ca\/e-signature-must-have-for-hr\/","title":{"rendered":"E-signatures: a True Must-have for HR Teams"},"content":{"rendered":"\t\t<section class=\"blog-content section-block black themed no-background\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\t<div class=\"top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h2 id=\"why-has-e-signature-become-an-essential-tool-for-businesses\">Why Has E-Signature Become an Essential Tool for Businesses?<\/h2>\n<p>The pandemic played a real role in accelerating e-signature adoption across HR departments. With lockdowns and remote work suddenly the norm, companies had to adapt fast to keep signing contracts and other administrative documents moving.<\/p>\n<p>That shift has stuck. Remote work is now a widespread way of operating, and e-signature answers a real need to streamline recruitment and contract management processes.<\/p>\n<p>Beyond those practical drivers, e-signature has also become something organizations see as essential if they want to offer employees genuinely efficient digital tools \u2014 and project the image of a modern company.<\/p>\n<h2 id=\"what-are-the-benefits-of-using-e-signature\">What Are the Benefits of Using E-Signature?<\/h2>\n<p>E-signature clearly saves time by shortening processing turnaround. It also improves cost management by cutting down on paper, postage, and archiving.<\/p>\n<p>For recruitment specifically, e-signature is a real asset. It&#8217;s flexible, and it streamlines several steps of the candidate journey. Since candidates no longer need to travel in person to sign a contract, the time spent reviewing and finalizing documents drops considerably. On the HR side, that also means fewer administrative tasks and more room to focus on higher-value work.<\/p>\n<h2 id=\"what-makes-sigma-hrs-e-signature-different\">What Makes SIGMA-HR&#8217;s E-Signature Different?<\/h2>\n<p>Our <a href=\"\/en-ca\/core-hr-suite\/electronic-signatures-module\/\"><b>e-signature<\/b><\/a> is built directly into our HRIS. It doesn&#8217;t require a third-party subscription or routing documents through an external platform. It also stands out for its security and integrity: it&#8217;s an advanced electronic signature, aligned with the eIDAS (Electronic Identification, Authentication and Trust Services) and PAdES (PDF Advanced Electronic Signature) standards. Our approach identifies the signer, confirms the signature hasn&#8217;t been altered, and detects any changes made to a document during the process. It lets you sign any HR document from a smartphone or desktop. We&#8217;re proud to offer this tool, which has become a cornerstone of today&#8217;s HR digital transformation.<\/p>\n<p><i>This article originally appeared in the ANDRH magazine, a French HR professionals&#8217; association.<\/i><\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t\n\n\t\t<section class=\"blog-cta section-block themed accent yellow\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8 col-content\">\n\t\t\t\t\t\t<div class=\"content-wrapper themed yellow\">\n\t\t\t\t\t\t\t<div class=\"texts\">\n\t\t\t\t\t\t\t\t<h2 class=\"title title-3\">Discover Our E-Signature\n<\/h2>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"text\"><p>SIGMA-HR&#8217;s e-signature is built into our HRIS. It&#8217;s a secure, complete, and flexible feature designed to be genuinely intuitive to use. It can be used for any type of HR document, from an employment contract to a company policy.<\/p>\n<\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"btns\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a href=\"\/en-ca\/meeting-info-request-HP\/\"\n\t\t\t\tclass=\"button button-primary\"\n\t\t\t\t\t\t\t\t\t\t\t\t>\n\t\t\t\t<span class=\"button-mask\">\n\t\t\t\t\t<span class=\"mask-label\">Book a demo<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<span aria-hidden=\"true\" class=\"mask-extra-label\">Book a demo<\/span>\n\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t\n\n\t\t<section class=\"blog-content section-block black themed no-background\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\t<div class=\"top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h3 id=\"to-go-further\"><b>To go further:<\/b><\/h3>\n<ul>\n<li><a href=\"\/en-ca\/blog\/key-metrics-to-measure-your-employer-brand\/\"><b>Strategies and Key Metrics to Measure Your Employer Brand<\/b><\/a><\/li>\n<li><a href=\"\/en-ca\/blog\/hr-time-consuming-tasks\/\"><b>5 Most Time-Consuming HR Tasks<\/b><\/a><\/li>\n<li><a href=\"\/en-ca\/blog\/what-is-a-no-code-solution\/\"><b>No-Code Solutions: What Are the Benefits for HR?<\/b><\/a><\/li>\n<li><a href=\"\/en-ca\/blog\/skills-based-hiring\/\"><b>The End of the Traditional Resume: The Rise of Skills-Based Hiring<\/b><\/a><\/li>\n<\/ul>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t\n\n\t<section class=\"blog-faq section-block black themed no-background\" data-scroll-section>\n\t\t<div class=\"container\">\n\t\t\t<div class=\"row row-main\">\n\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\n\t\t\t\t\t<h2 class=\"title-2\">FAQ\n<\/h2>\n\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\n\t\t\t<div class=\"row row-faq\">\n\t\t\t\t\t\t\t\t\t<div class=\"col-md-8 right-column\">\n\t\t\t\t\t\t<div class=\"open-collapse-container\" data-collapser-module=\"default\">\n\t\t\t\t\t<div class=\"open-collapse-wrapper\" data-collapser=\"7acbcf22a2e5b5433406c70eeded5c580\">\n\t\t\t<button type=\"button\" id=\"collapseTitle-7acbcf22a2e5b5433406c70eeded5c580\" class=\"open-collapse-title\" data-collapser-controller>\n\t\t\t\t<p>Is an e-signature legally valid for HR documents like employment contracts?<\/p>\n\t\t\t\t<span class=\"toggle-btn button button-icon\" aria-hidden=\"true\"><\/span>\n\t\t\t<\/button>\n\t\t\t<div id=\"collapseContent-7acbcf22a2e5b5433406c70eeded5c580\" class=\"open-collapse-content\" data-collapser-content>\n\t\t\t\t<div class=\"oc-content-mask\">\n\t\t\t\t\t<div class=\"oc-content-inner\">\n\t\t\t\t\t\t<p>Yes. An advanced electronic signature \u2014 one that meets eIDAS requirements for signer identification, signer-exclusive control, and tamper detection \u2014 is recognized as valid for most employment contracts and HR documents.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<div class=\"open-collapse-wrapper\" data-collapser=\"4bfaf31f9fb25d2e68b1f406966182401\">\n\t\t\t<button type=\"button\" id=\"collapseTitle-4bfaf31f9fb25d2e68b1f406966182401\" class=\"open-collapse-title\" data-collapser-controller>\n\t\t\t\t<p>How much time can e-signature actually save HR teams?<\/p>\n\t\t\t\t<span class=\"toggle-btn button button-icon\" aria-hidden=\"true\"><\/span>\n\t\t\t<\/button>\n\t\t\t<div id=\"collapseContent-4bfaf31f9fb25d2e68b1f406966182401\" class=\"open-collapse-content\" data-collapser-content>\n\t\t\t\t<div class=\"oc-content-mask\">\n\t\t\t\t\t<div class=\"oc-content-inner\">\n\t\t\t\t\t\t<p>By eliminating printing, mailing, and manual filing, e-signature cuts document turnaround from days to minutes, freeing HR teams from repetitive administrative work.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<div class=\"open-collapse-wrapper\" data-collapser=\"6417a945244f40d28d864b1fe125cd012\">\n\t\t\t<button type=\"button\" id=\"collapseTitle-6417a945244f40d28d864b1fe125cd012\" class=\"open-collapse-title\" data-collapser-controller>\n\t\t\t\t<p>Does e-signature help with recruitment specifically?<\/p>\n\t\t\t\t<span class=\"toggle-btn button button-icon\" aria-hidden=\"true\"><\/span>\n\t\t\t<\/button>\n\t\t\t<div id=\"collapseContent-6417a945244f40d28d864b1fe125cd012\" class=\"open-collapse-content\" data-collapser-content>\n\t\t\t\t<div class=\"oc-content-mask\">\n\t\t\t\t\t<div class=\"oc-content-inner\">\n\t\t\t\t\t\t<p>Yes. Candidates can sign their contract remotely instead of travelling in person, which shortens the review-and-validation timeline and speeds up onboarding.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<div class=\"open-collapse-wrapper\" data-collapser=\"28f86ab251b39518daaa66d6b408d9773\">\n\t\t\t<button type=\"button\" id=\"collapseTitle-28f86ab251b39518daaa66d6b408d9773\" class=\"open-collapse-title\" data-collapser-controller>\n\t\t\t\t<p>What&#8217;s the difference between a simple and an advanced electronic signature?<\/p>\n\t\t\t\t<span class=\"toggle-btn button button-icon\" aria-hidden=\"true\"><\/span>\n\t\t\t<\/button>\n\t\t\t<div id=\"collapseContent-28f86ab251b39518daaa66d6b408d9773\" class=\"open-collapse-content\" data-collapser-content>\n\t\t\t\t<div class=\"oc-content-mask\">\n\t\t\t\t\t<div class=\"oc-content-inner\">\n\t\t\t\t\t\t<p>An advanced electronic signature adds a higher level of security through digital certificates from recognized certification authorities, uniquely linking the signature to the signer and detecting any later changes to the document \u2014 something a basic electronic signature doesn&#8217;t guarantee.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<div class=\"open-collapse-wrapper\" data-collapser=\"f4a7d7665bf12d6bf471c3de0a0950d84\">\n\t\t\t<button type=\"button\" id=\"collapseTitle-f4a7d7665bf12d6bf471c3de0a0950d84\" class=\"open-collapse-title\" data-collapser-controller>\n\t\t\t\t<p>Do employees or candidates need special software to sign electronically?<\/p>\n\t\t\t\t<span class=\"toggle-btn button button-icon\" aria-hidden=\"true\"><\/span>\n\t\t\t<\/button>\n\t\t\t<div id=\"collapseContent-f4a7d7665bf12d6bf471c3de0a0950d84\" class=\"open-collapse-content\" data-collapser-content>\n\t\t\t\t<div class=\"oc-content-mask\">\n\t\t\t\t\t<div class=\"oc-content-inner\">\n\t\t\t\t\t\t<p>No. A well-integrated e-signature solution lets anyone sign from a smartphone or desktop without a separate account or third-party platform.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\n\t\t\t<script type=\"application\/ld+json\">{\n    \"@context\": \"https:\/\/schema.org\",\n    \"@type\": \"FAQPage\",\n    \"mainEntity\": [\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Is an e-signature legally valid for HR documents like employment contracts?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Yes. 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