{"id":759,"date":"2022-08-31T17:41:28","date_gmt":"2022-08-31T21:41:28","guid":{"rendered":"https:\/\/www.sigmia.com\/hris-implementation-key-steps\/"},"modified":"2026-09-09T22:39:57","modified_gmt":"2026-09-10T02:39:57","slug":"hris-implementation-key-steps","status":"publish","type":"post","link":"https:\/\/www.sigmia.com\/en-ca\/hris-implementation-key-steps\/","title":{"rendered":"Implementing an HRIS: the Key Steps to Get Right"},"content":{"rendered":"\t\t<section class=\"blog-content section-block black themed no-background\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\t<div class=\"top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h2 id=\"what-are-the-main-criteria-for-choosing-hr-software\">What Are the Main Criteria for Choosing HR Software?<\/h2>\n<p>An HRIS implementation project answers a real need for digital transformation and process optimization in HR.<\/p>\n<p>There are several important criteria to weigh when <a href=\"\/en-ca\/global-hris\/\"><b>choosing an HRIS<\/b><\/a>:<\/p>\n<ul>\n<li>The <b>range of features and the ergonomics<\/b> of the solution, which need to match the needs of the business and its target users (HR managers, employees). Mobile access, for instance, would be a must-have for end users who work in the field.<\/li>\n<li>The <b>tool&#8217;s ability to steer HR activity and deliver reporting<\/b> \u2014 using system data to extract decision-making indicators that help organize the work more effectively, for example.<\/li>\n<li>The <b>software&#8217;s ability to integrate into your existing application landscape is a major asset.<\/b> Already have solutions in place for accounting, finance, or business intelligence? At SIGMA-HR, we can set up APIs or exchange protocols to connect our solution with all your existing tools.<\/li>\n<\/ul>\n<p><b>Read more:<\/b> <a href=\"\/en-ca\/blog\/choosing-an-hris-who-to-involve\/\"><b>Choosing an HRIS: Who to Involve?<\/b><\/a><\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t\n\n\t\t<section class=\"blog-cta section-block themed accent yellow\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8 col-content\">\n\t\t\t\t\t\t<div class=\"content-wrapper themed yellow\">\n\t\t\t\t\t\t\t<div class=\"texts\">\n\t\t\t\t\t\t\t\t<h2 class=\"title title-3\">At SIGMA-HR, We Make HRIS Integration Straightforward\n<\/h2>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"text\"><p>Our experts guide you through choosing and implementing the modules that fit your specific needs, and help you optimize your HR operations along the way.<\/p>\n<\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"btns\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a href=\"\/en-ca\/meeting-info-request-HP\/\"\n\t\t\t\tclass=\"button button-primary\"\n\t\t\t\t\t\t\t\t\t\t\t\t>\n\t\t\t\t<span class=\"button-mask\">\n\t\t\t\t\t<span class=\"mask-label\">Book a demo<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<span aria-hidden=\"true\" class=\"mask-extra-label\">Book a demo<\/span>\n\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t\n\n\t\t<section class=\"blog-content section-block black themed no-background\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\t<div class=\"top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h2 id=\"what-should-you-prepare-before-the-project-to-get-implementation-right\">What Should You Prepare Before the Project to Get Implementation Right?<\/h2>\n<p>A successful HRIS rollout comes down to three essential elements: your needs, your objectives, and your context.<\/p>\n<p>First, a precise <b>specification document<\/b> is essential to express your needs clearly \u2014 it helps us understand exactly what you&#8217;re expecting.<\/p>\n<p>Next, it&#8217;s critical to <b>clarify your company&#8217;s objectives<\/b> for the project.<\/p>\n<ul>\n<li>Why do you want to implement this HRIS?<\/li>\n<li>What&#8217;s actually at stake for your organization?<\/li>\n<\/ul>\n<p>That understanding lets the integrator tailor its approach to your context and recommend the best path for implementation.<\/p>\n<p>The software integrator needs to <b>understand your application environment<\/b> to assess what interfacing with your existing systems will require. On your end, picking the right moment for this kind of change matters just as much.<\/p>\n<p>Make sure you have <b>a project lead<\/b> and internal points of contact in place to keep the project moving and champion it internally.<\/p>\n<p><b>Read more:<\/b> <a href=\"\/en-ca\/blog\/hris-software-how-much-do-they-cost\/\"><b>HRIS Software: How Much Do They Cost?<\/b><\/a><\/p>\n<h2 id=\"what-are-the-key-steps-of-an-hris-implementation-project\">What Are the Key Steps of an HRIS Implementation Project?<\/h2>\n<h3 id=\"launch\"><b>Launch<\/b><\/h3>\n<p>Launch brings together every project stakeholder. The goal: set the project&#8217;s frame and objectives at a macro level. Company leadership needs to be part of this stage.<\/p>\n<p>The integrator lays out its commitments on timeline and scope. Launch is the &#8220;starting gun&#8221; \u2014 a way of making sure everyone is aligned and moving in the same direction. It&#8217;s also when the first workshops get scheduled and the people who&#8217;ll be involved throughout the project are given a heads-up.<\/p>\n<h3 id=\"design\"><b>Design<\/b><\/h3>\n<p>During configuration, the goal is to set up and customize the HRIS solution based on the rules the client defined and detailed during the design phase.<\/p>\n<h3 id=\"testing\"><b>Testing<\/b><\/h3>\n<p>During testing, the client validates that what they asked for has been correctly configured in the HR software.<\/p>\n<h3 id=\"deployment\"><b>Deployment<\/b><\/h3>\n<p>The final step, deployment, opens the HRIS up to end users and supports them through the transition.<br \/>User training runs throughout the project \u2014 during design, testing, and deployment alike \u2014 covering both administrators and end users.<\/p>\n<h2 id=\"what-factors-drive-a-successful-hris-rollout\">What Factors Drive a Successful HRIS Rollout?<\/h2>\n<p>To set your project up for success, it&#8217;s critical to get every stakeholder engaged in what is, ultimately, a multi-week human undertaking.<\/p>\n<p>The project lead, the employees acting as beta testers, and company leadership all need to be engaged and available. Everyone should understand upfront the time and effort this will take, on top of their day-to-day responsibilities.<\/p>\n<p>Effective governance \u2014 one that can make fast, sound decisions \u2014 matters just as much. That applies equally to your team and to our integrators, to keep collaboration smooth and the project moving forward.<\/p>\n<h2 id=\"what-happens-after-implementation\">What Happens After Implementation?<\/h2>\n<p>This is the &#8220;post-project&#8221; phase. Our team stays engaged to help resolve any issues that come up. You can also reach out to us about implementing additional modules beyond your initial scope.<\/p>\n<h3 id=\"to-go-further\"><b>To go further:<\/b><\/h3>\n<ul>\n<li><a href=\"\/en-ca\/blog\/what-is-a-no-code-solution\/\"><b>No-Code Solutions: What Are the Benefits for HR?<\/b><\/a><\/li>\n<li><a href=\"\/en-ca\/blog\/la-ligue-de-lenseignement-simplifies-human-resources-management-with-sigma-hrs-hcm-software\/\"><b>La Ligue de l&#8217;Enseignement Simplifies HR Management with SIGMA-HR<\/b><\/a><\/li>\n<li><a href=\"\/en-ca\/blog\/people-analytics\/\"><b>People Analytics: How to Use HR Data Strategically<\/b><\/a><\/li>\n<li><a href=\"\/en-ca\/blog\/10-key-steps-for-choosing-the-right-hris\/\"><b>10 Key Steps for Choosing the Right HRIS<\/b><\/a><\/li>\n<\/ul>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t\n\n\t<section class=\"blog-faq section-block black themed no-background\" data-scroll-section>\n\t\t<div class=\"container\">\n\t\t\t<div class=\"row row-main\">\n\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\n\t\t\t\t\t<h2 class=\"title-2\">FAQ\n<\/h2>\n\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\n\t\t\t<div class=\"row row-faq\">\n\t\t\t\t\t\t\t\t\t<div class=\"col-md-8 right-column\">\n\t\t\t\t\t\t<div class=\"open-collapse-container\" data-collapser-module=\"default\">\n\t\t\t\t\t<div class=\"open-collapse-wrapper\" data-collapser=\"ab5392279e8cb1b97d317594a1c043590\">\n\t\t\t<button type=\"button\" id=\"collapseTitle-ab5392279e8cb1b97d317594a1c043590\" class=\"open-collapse-title\" data-collapser-controller>\n\t\t\t\t<p><strong>What are the main criteria for choosing HR software?<\/strong><\/p>\n\t\t\t\t<span class=\"toggle-btn button button-icon\" aria-hidden=\"true\"><\/span>\n\t\t\t<\/button>\n\t\t\t<div id=\"collapseContent-ab5392279e8cb1b97d317594a1c043590\" class=\"open-collapse-content\" data-collapser-content>\n\t\t\t\t<div class=\"oc-content-mask\">\n\t\t\t\t\t<div class=\"oc-content-inner\">\n\t\t\t\t\t\t<p>The main criteria are the range of features and ergonomics matched to your users, the tool&#8217;s ability to deliver decision-ready reporting, and its ability to integrate with your existing application landscape through APIs or exchange protocols.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<div class=\"open-collapse-wrapper\" data-collapser=\"6960b4c294e4bc456db4bbf973e3433c1\">\n\t\t\t<button type=\"button\" id=\"collapseTitle-6960b4c294e4bc456db4bbf973e3433c1\" class=\"open-collapse-title\" data-collapser-controller>\n\t\t\t\t<p><strong>What should a company prepare before starting an HRIS implementation?<\/strong><\/p>\n\t\t\t\t<span class=\"toggle-btn button button-icon\" aria-hidden=\"true\"><\/span>\n\t\t\t<\/button>\n\t\t\t<div id=\"collapseContent-6960b4c294e4bc456db4bbf973e3433c1\" class=\"open-collapse-content\" data-collapser-content>\n\t\t\t\t<div class=\"oc-content-mask\">\n\t\t\t\t\t<div class=\"oc-content-inner\">\n\t\t\t\t\t\t<p>Before launch, a company should have a clear specification document, well-defined project objectives, a good understanding of its existing application environment, and an internal project lead with dedicated points of contact.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<div class=\"open-collapse-wrapper\" data-collapser=\"3dd23f3cfe0388a6dd64919e3386becd2\">\n\t\t\t<button type=\"button\" id=\"collapseTitle-3dd23f3cfe0388a6dd64919e3386becd2\" class=\"open-collapse-title\" data-collapser-controller>\n\t\t\t\t<p><strong>What are the main phases of an HRIS implementation project?<\/strong><\/p>\n\t\t\t\t<span class=\"toggle-btn button button-icon\" aria-hidden=\"true\"><\/span>\n\t\t\t<\/button>\n\t\t\t<div id=\"collapseContent-3dd23f3cfe0388a6dd64919e3386becd2\" class=\"open-collapse-content\" data-collapser-content>\n\t\t\t\t<div class=\"oc-content-mask\">\n\t\t\t\t\t<div class=\"oc-content-inner\">\n\t\t\t\t\t\t<p>The typical phases are launch (aligning stakeholders and scope), design (configuring the solution to the client&#8217;s rules), testing (validating the configuration), and deployment (opening the tool to end users, with training running throughout).<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<div class=\"open-collapse-wrapper\" data-collapser=\"5b3262c4a676643c675908e916bec6e03\">\n\t\t\t<button type=\"button\" id=\"collapseTitle-5b3262c4a676643c675908e916bec6e03\" class=\"open-collapse-title\" data-collapser-controller>\n\t\t\t\t<p><strong>What factors determine whether an HRIS rollout succeeds?<\/strong><\/p>\n\t\t\t\t<span class=\"toggle-btn button button-icon\" aria-hidden=\"true\"><\/span>\n\t\t\t<\/button>\n\t\t\t<div id=\"collapseContent-5b3262c4a676643c675908e916bec6e03\" class=\"open-collapse-content\" data-collapser-content>\n\t\t\t\t<div class=\"oc-content-mask\">\n\t\t\t\t\t<div class=\"oc-content-inner\">\n\t\t\t\t\t\t<p>Success depends on engaged, available stakeholders \u2014 project lead, beta testers, and leadership \u2014 plus effective governance capable of making fast, informed decisions on both the client and integrator side.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<div class=\"open-collapse-wrapper\" data-collapser=\"58cea36866c74540eec0fb50ae9389094\">\n\t\t\t<button type=\"button\" id=\"collapseTitle-58cea36866c74540eec0fb50ae9389094\" class=\"open-collapse-title\" data-collapser-controller>\n\t\t\t\t<p><strong>Does support end once the HRIS is deployed?<\/strong><\/p>\n\t\t\t\t<span class=\"toggle-btn button button-icon\" aria-hidden=\"true\"><\/span>\n\t\t\t<\/button>\n\t\t\t<div id=\"collapseContent-58cea36866c74540eec0fb50ae9389094\" class=\"open-collapse-content\" data-collapser-content>\n\t\t\t\t<div class=\"oc-content-mask\">\n\t\t\t\t\t<div class=\"oc-content-inner\">\n\t\t\t\t\t\t<p>No. Most implementation partners, including SIGMA-HR, stay engaged after go-live to help resolve issues and support adding further modules beyond the initial scope.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\n\t\t\t<script type=\"application\/ld+json\">{\n    \"@context\": \"https:\/\/schema.org\",\n    \"@type\": \"FAQPage\",\n    \"mainEntity\": [\n        {\n            \"@type\": \"Question\",\n            \"name\": \"What are the main criteria for choosing HR software?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>The main criteria are the range of features and ergonomics matched to your users, the tool&#8217;s ability to deliver decision-ready reporting, and its ability to integrate with your existing application landscape through APIs or exchange protocols.<\/p>\"\n            }\n    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