{"id":524,"date":"2022-08-31T18:15:24","date_gmt":"2022-08-31T22:15:24","guid":{"rendered":"https:\/\/www.sigmia.com\/choosing-an-hris-who-to-involve\/"},"modified":"2026-09-09T22:37:40","modified_gmt":"2026-09-10T02:37:40","slug":"choosing-an-hris-who-to-involve","status":"publish","type":"post","link":"https:\/\/www.sigmia.com\/en-ca\/choosing-an-hris-who-to-involve\/","title":{"rendered":"Choosing an HRIS: Who to Involve?"},"content":{"rendered":"\t\t<section class=\"blog-content section-block black themed no-background\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\t<div class=\"top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<p><b>It&#8217;s official; your company has decided to implement an HRIS: a long-term project that will require lots of work and the involvement of many team members.<\/b><\/p>\n<p>Who should be involved in this process? That&#8217;s what we&#8217;ll see in today&#8217;s article.<\/p>\n<h2 id=\"hr-department-project-leaders\">HR DEPARTMENT: PROJECT LEADERS<\/h2>\n<p>To begin with, let&#8217;s remember that HRIS software concerns several key players, <b>mainly at the senior HR management level.<\/b><\/p>\n<p>Recruitment, onboarding, automation of redundant administrative tasks, training&#8230; HR sees benefits in an HRIS that other departments might not notice at first glance. <b>It is often this department that proposes the implementation, to begin with.<\/b><\/p>\n<p>That is why, in a large number of cases, Human Resources directors take control of part, or even all, of the project. Indeed, <b>they understand the ins and outs of many tasks that could be enhanced by a software suite<\/b> and know the internal processes better than anyone.<\/p>\n<p>For these reasons, we recommend that you include one or more representatives from this department in this significant project.<\/p>\n<h2 id=\"other-departments-not-to-be-left-out\">OTHER DEPARTMENTS NOT TO BE LEFT OUT<\/h2>\n<p>However, don&#8217;t think that only HR directors are necessary to complete such a project.<\/p>\n<p>An HRIS can benefit all areas of the company. From managers to HR to senior management, many departments must be taken into account.<\/p>\n<p>It is possible and even <b>recommended to consult all HR areas<\/b> (payroll, training, recruitment, etc.) to identify the needs of all players.<\/p>\n<p>The finance department, for example, plays an essential role in the process if a payroll module is included in the software suite.<\/p>\n<p>The IT or information systems department should also be involved. This department will put <b>measures ensuring the security of all the company&#8217;s employees&#8217; data into place<\/b> and ensure the possible integrations with other systems and software already present within the teams. These are aspects not to be taken lightly!<\/p>\n<p>Finally, strategically and depending on the size of your organization, <b>it is essential to involve senior management<\/b> in your decision-making process.<br \/>In fact, this aspect is key to the success of the operation. <b>For an HRIS to be effective and beneficial to your teams, it must be integrated into the daily aspects of your structure and its global strategy.<\/b><\/p>\n<p>Managers should also be involved in the process. <b>They will be the driving force behind the adoption of the solution<\/b>, both at their level and that of their teams. Their opinions and feedback will be concrete indicators of the future use of the solution.<\/p>\n<h2 id=\"a-project-manager-a-big-plus\">A PROJECT MANAGER, A BIG PLUS<\/h2>\n<p>A project manager can be a significant advantage in your implementation process. Indeed, <b>it is not always easy to find someone with knowledge in project management, steering, business knowledge<\/b>, to link the different departments in the company.<\/p>\n<p>However, the project manager <b>will be in charge of coordinating the internal teams, following up on actions<\/b> with the editor\/integrator teams, or even be responsible for meeting deadlines for customer actions.<\/p>\n<p>This role can also be shared between two people to lighten their workload. For example, a Business Project Manager-IT Project Manager duo could be established.<\/p>\n<h2 id=\"different-workloads\">DIFFERENT WORKLOADS<\/h2>\n<p><b>The different members of your teams may not have the same workload throughout your implementation project.<\/b><\/p>\n<p>Indeed, <b>the demands and needs will not be the same at the beginning of your project<\/b> (launch phase). At first, the general processes of your company, its needs and your objectives will be more widely discussed.<\/p>\n<p>Whereas, later, during the design and configuration phase, your teams and your editor&#8217;s will focus more on the interfacing between different systems or data security, among other things.<\/p>\n<p>The team of your editor\/integrator will also have a role to play in this significant project.<\/p>\n<p>You could also set up a detailed RACI at the beginning of the project <b>to know in advance who will be involved in which steps of your implementation.<\/b><\/p>\n<p>As a reminder, a RACI is a responsibility matrix. <b>It indicates the roles and responsibilities of the stakeholders within each process and activity.<\/b><br \/>In detail, the roles are defined according to the letters:<\/p>\n<ul>\n<li><b>R<\/b> &#8211; Responsible<\/li>\n<\/ul>\n<p>The R realizes the action; they are responsible for it. Each action must have an assigned R.<\/p>\n<ul>\n<li><b>A<\/b> &#8211; Accountable<\/li>\n<\/ul>\n<p>As the name suggests, the A is accountable for the progress of the action. There is always one A (and only one) for each action.<\/p>\n<ul>\n<li><b>C<\/b> &#8211; Consulted<\/li>\n<\/ul>\n<p>The Cs are the entities (people, groups) that must be consulted.<\/p>\n<ul>\n<li><b>I<\/b> &#8211; Informed<\/li>\n<\/ul>\n<p>I&#8217;s are the entities that need to be informed.<\/p>\n<p>This technique will give <b>a clear vision of your editor\/integrator&#8217;s and your teams&#8217; workload, also specifying the associated deliverables.<\/b><\/p>\n<p>Thus, no unwelcomed surprises in the end!<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t","protected":false},"excerpt":{"rendered":"<p>Last Updated: Reading Time: Rating: May 1, 2025 3 minutes 5.0 (1ratings)<\/p>\n","protected":false},"author":6,"featured_media":525,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[17],"article_type":[57],"class_list":["post-524","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tech-future-of-work","article_type-articles"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Choosing an HRIS: Who to Involve? | Sigmia<\/title>\n<meta name=\"description\" content=\"The implementation of an HRIS will require a lot of work and the involvement of many people. 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