{"id":436,"date":"2023-08-18T11:39:24","date_gmt":"2023-08-18T15:39:24","guid":{"rendered":"https:\/\/www.sigmia.com\/hybrid-work-communication-tips\/"},"modified":"2026-09-09T22:37:12","modified_gmt":"2026-09-10T02:37:12","slug":"hybrid-work-communication-tips","status":"publish","type":"post","link":"https:\/\/www.sigmia.com\/en-ca\/hybrid-work-communication-tips\/","title":{"rendered":"5 Tips for Better Hybrid Work Communication"},"content":{"rendered":"\t\t<section class=\"blog-content section-block black themed no-background\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\t<div class=\"top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<p>Hybrid work has become a standard way of organizing the workplace. According to a 2022 OpinionWay survey commissioned by Slack, 71% of employees say they work in a flexible environment, both in terms of location and schedule.<\/p>\n<p>Now firmly established across organizations, hybrid work is forcing a rethink of how teams communicate.<\/p>\n<p>How do you communicate smoothly and effectively when in-person meetings are rarer than before? How do you make the best use of the communication tools already at your disposal?<\/p>\n<p>To answer these questions, SIGMA-HR spoke with two experts:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.linkedin.com\/in\/joelsiellez\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">Jo\u00ebl Siellez<\/a>, independent work psychologist (Pros-Consulte network)<\/li>\n<li>Arthur Vinson, Co-Chair of the <a href=\"https:\/\/www.infobesite.org\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">Observatoire de l&#8217;Infob\u00e9sit\u00e9 et de la Collaboration Num\u00e9rique (OICN)<\/a> and Co-CEO of Mailoop<\/li>\n<\/ul>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t\n\n\t\t<section class=\"blog-content section-block black themed no-background\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\t<div class=\"top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h2 id=\"hybrid-communication-a-definition\">Hybrid Communication: A Definition<\/h2>\n<p>Hybrid work blends in-person work blocks with remote working time. &#8220;<i>The idea isn&#8217;t to pit the two modes against each other, but to combine them, since they&#8217;re intertwined. That requires rethinking how a company manages and communicates,<\/i>&#8221; notes Jo\u00ebl Siellez.<\/p>\n<p>This way of organizing work reshapes several parameters at once:<\/p>\n<ul>\n<li>Communication tools are more numerous than before.<\/li>\n<li>Workplaces are scattered, with teams split across the office, home, and shared workspaces.<\/li>\n<li>The relationship to working time has changed, with flexible schedules and communication that can be synchronous or asynchronous.<\/li>\n<\/ul>\n<p>Social interactions and exchanges within the company are being reshaped at their core. New ways of communicating are emerging, with consequences on multiple fronts.<\/p>\n<p>&#8220;<i>The acceleration of communication flows is affecting psychosocial risk, employees&#8217; available mental bandwidth, and the overall quality of communication within organizations,<\/i>&#8221; notes Arthur Vinson.<\/p>\n<h3 id=\"tip-1-create-new-forms-of-camaraderie\">Tip 1: Create New Forms of Camaraderie<\/h3>\n<p>How do you preserve team cohesion when members work remotely, at least some days of the week? How do you keep moments of informal communication alive in this context? For Jo\u00ebl Siellez, work is also a place for connection: &#8220;<i>It&#8217;s essential to find ways to replace the conversations that used to happen around the coffee machine.<\/i>&#8220;<\/p>\n<p>Hybrid work disrupts social interaction within the company, and working from home can create a sense of isolation. Discussion groups, virtual coffee breaks, internal chat channels \u2014 every team needs to find the informal communication channels that suit it best. The goal is to maintain camaraderie, team cohesion, and socialization, even within a hybrid setup.<\/p>\n<h3 id=\"tip-2-protect-the-work-life-balance\">Tip 2: Protect the Work-Life Balance<\/h3>\n<p>Hybrid work has a major effect on life balance. Employees have more freedom over their schedules, but according to Arthur Vinson, they tend to start earlier and finish later.<\/p>\n<p>&#8220;<i>As a result, the window for workplace communication widens. Communication flows become more frequent and longer. Leaders, for instance, tend to answer emails on weekends,<\/i>&#8221; he notes.<\/p>\n<p>How do you protect that balance in this context? By moving away from the pressure to respond instantly to every request, and by genuinely learning to work asynchronously.<\/p>\n<p>The rise of hybrid work has blurred the line between professional and personal life.<\/p>\n<p>&#8220;<i>Not everyone has good physical conditions for working from home \u2014 a dedicated room and desk, for example. Requiring staff to keep their camera on during video calls touches on questions of privacy,&#8221;<\/i> explains Jo\u00ebl Siellez.<\/p>\n<p><b>Read more: <\/b><a href=\"\/en-ca\/blog\/workaholism\/\"><b>Workaholism: How to Recognize and Prevent Work Addiction<\/b><\/a><\/p>\n<p>Some tasks are genuinely difficult to carry out remotely. That&#8217;s why some teams choose to set a single in-office day for the whole workforce. That day is reserved for activities that don&#8217;t lend themselves well to remote work and require physical interaction: brainstorming, team-building, and the like.<\/p>\n<h3 id=\"tip-3-prevent-hyperconnection-and-isolation\">Tip 3: Prevent Hyperconnection and Isolation<\/h3>\n<p>The rise of hybrid work goes hand in hand with heavier use of new communication tools within organizations \u2014 video conferencing, collaborative document management, project management software. How do you tame these tools and fold them into daily work without being overwhelmed by them?<\/p>\n<p>An avalanche of emails, a flood of notifications, screen fatigue, &#8220;Zoom fatigue&#8221; \u2014 while remote work blocks bring employees more flexibility and balance, the shift also carries its own risks, from hyperconnection at one extreme to a sense of isolation at the other. According to <a href=\"https:\/\/www.infobesite.org\/referentiel-annuel\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><b>OICN&#8217;s annual report<\/b><\/a>, 12.3% of employees interact with fewer than 10 different people per week, which contributes to a sense of digital isolation. Hyperconnection and isolation both need to be addressed head-on and discussed openly within the organization.<\/p>\n<h3 id=\"tip-4-rethink-communication-practices\">Tip 4: Rethink Communication Practices<\/h3>\n<p>For Arthur Vinson, the information overload created by hybrid communication calls for a collective rethink of digital collaboration habits. The goal: use concrete metrics to build awareness of how many emails are actually generated, reflect on one&#8217;s own role in digital overload, and explore ways to communicate with more restraint.<\/p>\n<p>&#8220;<i>Usage charters for communication tools don&#8217;t work. This needs to be worked through in small groups \u2014 by team, by role, with the manager involved.<\/i>&#8220;<\/p>\n<p>These rules and practices need to be revisited regularly, in a setting that encourages open exchange.<\/p>\n<p>&#8220;<i>Within a hybrid organization, managers need to make sure information doesn&#8217;t only flow downward. They also need to make room for feedback,<\/i>&#8221; notes Jo\u00ebl Siellez.<\/p>\n<h3 id=\"tip-5-rethink-company-culture\">Tip 5: Rethink Company Culture<\/h3>\n<p>The growth of hybrid organizations is surfacing differences in company culture \u2014 and pushing that culture to evolve.<\/p>\n<p>For Arthur Vinson, the question of communication flows within a company is tied to company culture.<\/p>\n<p>&#8220;<i>The more employees work remotely, the more they need a culture built on writing things down, with a need for traceability that, in some organizations, generates a large volume of unnecessary emails. Conversely, companies with a strong oral culture that lean more on trust tend to fare better,<\/i>&#8221; he explains.<\/p>\n<p>Jo\u00ebl Siellez shares that view, noting that &#8220;<i>trust also has to be built over time, sometimes alongside a real shift in managers&#8217; posture and practices.<\/i>&#8220;<\/p>\n<p>According to Vinson, tackling information overload and communication flows is ultimately a collective responsibility across the organization.<\/p>\n<p>He recommends:<\/p>\n<ul>\n<li>measuring the sources of information overload,<\/li>\n<li>identifying the underlying causes and mechanisms,<\/li>\n<li>building awareness of the impact on employees&#8217; mental health.<\/li>\n<\/ul>\n<p>These are the steps needed to ease digital strain and communicate more calmly at work.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t\n\n\t\t<section class=\"blog-cta section-block themed accent yellow\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8 col-content\">\n\t\t\t\t\t\t<div class=\"content-wrapper themed yellow\">\n\t\t\t\t\t\t\t<div class=\"texts\">\n\t\t\t\t\t\t\t\t<h2 class=\"title title-3\">Improve Information Sharing Across Your Teams\n<\/h2>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"text\"><p>SIGMA-HR&#8217;s HRIS supports hybrid communication by providing a centralized platform where information, coordination, collaboration, and communication can flow smoothly and efficiently \u2014 no matter where team members are located.<\/p>\n<\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t\n\n\t\t<section class=\"blog-content section-block black themed no-background\" data-scroll-section>\n\t\t\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t\t\t<div class=\"col-md-8\">\n\t\t\t\t\t\t<div class=\"top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h3 id=\"to-go-further\"><b>To go further:<\/b><\/h3>\n<ul>\n<li><a href=\"\/en-ca\/blog\/skills-based-hiring\/\"><b>The End of the Traditional Resume: The Rise of Skills-Based Hiring<\/b><\/a><\/li>\n<li><a href=\"\/en-ca\/blog\/hr-time-consuming-tasks\/\"><b>5 Most Time-Consuming HR Tasks<\/b><\/a><\/li>\n<li><a href=\"\/en-ca\/blog\/how-can-companies-make-better-use-of-ai\/\"><b>Innovation, Control and the Rise of AI: A New Challenge for HR<\/b><\/a><\/li>\n<\/ul>\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\t","protected":false},"excerpt":{"rendered":"<p>Hybrid work is now a mainstay of how organizations operate, and as remote connection becomes the norm, smooth communication is more critical than ever to productivity. Expert advice for communicating well in person \u2014 and at a distance.<\/p>\n","protected":false},"author":6,"featured_media":434,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[38],"article_type":[57],"class_list":["post-436","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ai-digital-transformation","article_type-articles"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>5 Tips for Better Hybrid Work Communication | Sigmia<\/title>\n<meta name=\"description\" content=\"Hybrid work is the norm, and clear communication drives productivity. 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